Who we are
Church of the Living God (“the Church”) is an independent church currently based around the Twickenham area of Southwest London. We are registered with the Evangelical Alliance under reference number 234362 and our operating address is Church of the Living God, PO Box 507, Twickenham, TW1 9NS.
The Church uses data about individuals for the purpose of general church administration and communication. This document explains how and why we do so.
General Data Protection Regulation 2018 (“GDPR”)
The Church holds and uses personal data in accordance with the eight requirements of the GDPR that personal data shall:
How we collect data and information about you
We collect personal information when you contact us. For example, when you:
The Church will treat all your personal information as private and confidential and not disclose any data about you to anyone other than the leadership and ministry overseers/co-coordinators of the church in order to facilitate the administration and day-to-day ministry of the church.
All the Church staff and volunteers who have access to personal data will be required to agree to sign a Confidentiality Policy and a Data Protection Policy.
There are four exceptional circumstances to the above permitted by law:
*ChurchSuite is a commercial database that the Church uses.
Use of Personal Information
The Church will use your data for two main purposes:
Personal information will not be passed onto any third parties outside of the church environment, ministries connected to the Church or our Church Accountants (who may use this information for the preparation of our annual accounts). We do not sell or pass any of your personal information to any other organisations and/or individuals without your express consent, with the following exceptions:
We store data mainly in a database called “ChurchSuite”. The ChurchSuite database is accessed through the “cloud” and therefore can be accessed through any computer or smart device with internet access. The ChurchSuite data is held in three secure separate data centres in the UK, hosted by ChurchSuite and is encrypted with military grade encryption.
We also store data for financial and other admin purposes.
Rights to Access Information
Employees and other subjects of electronic or manual personal data held by the Church are entitled to:
Personal information may be withheld if the information relates to another individual.
Any person who wishes to exercise this right should make the request in writing to the Church Data Protection Officer, using the standard letter which is available online from www.ico.org.uk
Please address all correspondence to:
FAO: The Data Protection Officer
Church of the Living God,
PO Box 507,
or emailing [email protected]
If personal details are inaccurate, they can be amended upon request.
Removing your data
If you wish to have your details removed entirely from our systems please send an email to [email protected] , or write to The Data Protection Officer Church of the Living God, P O Box 507, Twickenham, TW1 9NS providing your full name and postal address.
The Church aims to comply with requests for access to personal information as quickly as possible, aiming to do so within the 30 days, unless there is good reason for delay. If that is the case, we will write to you within that period providing you with the reason for delay and will follow this up as soon as possible thereafter.
If the Church wish to use an individual’s personal information for a new purpose, not covered by this privacy notice, we will provide all relevant subjects with a new notice, explaining the new use, setting out the relevant purposes and legal basis for processing, and seeking your approval prior to starting the processing.